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How to Upgrade to Color Categories in Outlook (video tutorial) Unlike with older versions, you cannot paste a comma separated list of categories into the master category dialog and add them all to the Outlook master list.With the exception of the All Fields page of an Outlook contact, the only way to add categories to items is using the Category picker menu or dialog.As of Outlook 2007, Outlook does not use the registry for a master category list; they are stored in the default message store (mailbox or pst).If you are setting up a new system and using your old pst the color categories will be available on the new system.
To add a category that is not in your master list, to your master list: To add, remove, rename, or assign shortcuts to categories, expand the category selector and choose All Categories from the end of the menu to open the Color Category dialog, shown below.However, there is a way to add color categories to IMAP messages.See Outlook Categories, Flags, and IMAP Accounts for more information and the workaround.This will not remove the categories from individual items.To remove categories from Outlook items, create a search folder to find the items that have categories assigned then remove the categories using Select All, then right click and choose Clear All Categories.
If you decide you want to restore the categories to the master list (and haven't deleted them from the items yet), use Upgrade to color categories. A: When you expand the Categories button, the flyout is ordered by the most recently used categories.